People Ops & Office Coordinator

🚀 Who We Are

At Lovingly, we're redefining the gifting experience by combining AI-driven technology with deep human connection. We support over 1,500 independent florists, ensuring every gift is meaningful, personal, and effortlessly delivered. Our AI-first mindset extends beyond our products—it's embedded in how we nurture our team and create exceptional workplace experiences.

We embrace a hybrid work model, blending remote flexibility with in-person collaboration, fostering a high-performance, innovation-centric culture where every team member can thrive.

🤖 AI-First Thinking at Lovingly

We believe AI is not just a tool—it's a strategic partner that enhances our people operations and workplace efficiency. As our People Ops & Office Coordinator, you won't just manage processes—you'll reimagine how AI can transform our employee experience and operational workflows.

You will:

✅ Leverage AI-powered automation to streamline HR processes and office management

✅ Use AI tools to enhance employee engagement and workplace analytics

✅ Develop scalable, AI-enhanced systems for people operations

✅ Champion AI adoption in workplace innovation and efficiency

We're looking for innovators who use AI to amplify their impact—if that's you, let's talk!

🛠 What You'll Do

👥 HR Operations

• Manage HRIS/payroll systems with AI-enhanced efficiency
• Oversee employee lifecycle processes using automated workflows
• Lead engaging onboarding and offboarding experiences
• Drive workforce analytics using AI-powered insights
• Maintain secure personnel records with smart automation

🏢 Office Management

• Coordinate AI-optimized office operations and vendor relationships
• Manage smart inventory systems and facility needs
• Orchestrate seamless events and meetings
• Handle reception duties with tech-enabled efficiency
• Implement AI solutions for workplace optimization

📊 Process Innovation

• Deploy AI tools for workflow automation
• Create intelligent reporting and analytics dashboards
• Develop AI-enhanced communication systems
• Streamline operations using predictive analytics
• Build scalable, automated solutions

Requirements

📌 What You Bring
🧠 AI-First Skills & Mindset

• Experience with AI-powered HR and office management tools
• Proficiency in workflow automation and process optimization
• Understanding of AI applications in workplace operations
• Commitment to continuous AI learning and innovation
• Forward-thinking approach to workplace technology

💼 Core Expertise

• 1-3 years in HR operations and/or office management
• Strong HRIS and data management skills
• Excellence in organization and multitasking
• Proven track record in process improvement
• Experience with workplace technology and automation

Benefits

💡 Why Lovingly?

💰 Competitive Salary & Benefits

• Range between $65,000–$85,000
• 22 PTO days + 12 paid holidays
• Comprehensive benefits (health, dental, vision)
• 401k with 3% salary contribution
  

🚀 AI-Powered Work Culture

• Access to cutting-edge AI productivity tools.
• Continuous AI training & professional development.
  

🌍 Work on Meaningful Tech

• Help power a gifting platform that brings people closer together.
• Shape AI-driven DevOps processes that set new industry standards.