AP Admin

Job Summary:

Panelmatic is seeking a detail-oriented candidate to perform and coordinate various accounts payable (AP) and accounting duties within our organization. The Accounts Payable (AP) Administrator will report directly to the Controller and support company-wide financial operations. Panelmatic offers a challenging, rewarding, and fun work experience. You will help support our company’s vision of delivering high-quality products within the required specifications, timeframe, and budget.

Job Duties:

• Process and review invoices for accuracy and proper approvals before payment
• Ensure timely payment of vendor invoices and maintain accurate financial records
• Reconcile AP transactions and resolve discrepancies with vendors
• Assist with month-end closing, including journal entries and account reconciliations
• Collaborate with internal departments to streamline AP processes and improve efficiency
• Generate AP reports, including aging reports and cash flow analysis
• Maintain vendor files, ensuring compliance with company policies and procedures
• Assist with audits by providing documentation and supporting information
• Support cash management functions and assist in forecasting accounts payable obligations
• Monitor accounts to ensure payments are up to date and processed efficiently
• Provide recommendations to enhance AP automation and financial accuracy
• Performs other duties as needed

Requirements

Minimum Qualifications

• High school diploma or equivalent required
• Three or more years of experience in accounts payable required
• Three or more years of experience managing invoices, payments, and vendor accounts required
• Proficiency in Microsoft Office, including Excel, required
• Strong attention to detail and ability to work in a fast-paced environment required
• Excellent communication and problem-solving skills required
• Ability to meet deadlines and manage multiple tasks efficiently required
• Ability to pass a physical, drug, driving, and background check required
• Ability to push, pull, and lift 50 lbs or more required
• Ability to sit, stand, and walk for four or more hours at a time required
• Alignment with company core values required

Additional Qualifications:

• Infor Visual or other ERP experience preferred

Benefits

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD
• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage
• 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (ie employee plus child, employee plus spouse, family)
• 401K and bonus
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided
• PTO and paid holidays provided
• Career advancement opportunities