Office Coordinator

About the Position:
The Law Office of Margaret Jacobs & Kerry Rigas PLLC is seeking a Reception and Client and Data Coordinator to serve as the gatekeeper and organizer of our fast-paced transactional real estate law office. This is more than just reception or data entry—this role is vital to ensuring the smooth flow, and efficient management of client files, information, and communications.

As the pulse of our office, you’ll oversee the flow of digital and physical client and file information, ensuring that our clients and business partners feel heard, valued and supported when interfacing with our office. Your role is critical in making sure that client and transaction-related information is efficiently and effectively received, organized, and distributed within our office.

Key Responsibilities:

• Client and File Management: Oversee and manage the intake and flow of...

An Office Coordinator at CloudZero in Boston plays a key role in ensuring the smooth operation of the Boston Collaboration Center (office) by managing day-to-day administrative tasks and projects. These responsibilities include the management and maintenance of office supplies, conference room booking and requests, coordination of office events, and building management communication. The role also involves acting as a point of contact for employees, visitors, and vendors, ensuring a positive, welcoming and organized work environment. Strong project management and communication skills are essential in supporting our people and fostering a collaborative culture.

Responsibilities

Office Maintenance

• Daily restocking and ordering of kitchen supplies and equipment (snacks, beverages, etc.)
• Regular organization and daily clean-up of kitchen, common areas, conference rooms and fridge
• Breaking down and...

About Us: 

Located in Roseville, CA, Serenity AG partners with an innovative mental health practice meticulously designed down to every detail to deliver the most amazing patient experience possible. The clinic specializes in treating treatment resistant depression, anxiety, PTSD, and other related medical and behavioral health issues. Everything we do is driven by our desire to offer the best in care and experience for our patients.  Our top-tier providers are the best in their field, our facility is designed for unparalleled comfort in every aspect, our Patient Advocate team is simply unmatched anywhere.  Every patient has a personal Patient Advocate that will assist in every detail from scheduling, transportation, in-clinic amenities, and handle 100% of all paperwork related to insurance.  Our patients have the luxury of focusing on their healing while we do the utmost to handle every other detail for...

This role is the first point of contact for customers, employees, and guests, handling inquiries and concerns while also managing the office. Responsibilities include acting as a hospitality coordinator, maintaining a comfortable work environment, overseeing housekeeping, coordinating maintenance, ordering supplies, and managing food and beverage expenses. This person represents our brand and workplace culture while also ensuring the safe, reliable, and efficient operation of buildings, systems, and equipment. They serve as the primary resource for maintenance and building operations, helping to prevent chronic issues from becoming critical events. This role works closely with the People Operations Manager to support an effective and comfortable workplace.

Responsibilities

• Manage incoming service tickets.
• Identify and assess customer needs to achieve satisfaction.
• Handle customer complaints, provide appropriate solutions,...

Are you an organized and detail-oriented professional with a knack for problem solving? Do you thrive in dynamic environments that challenge both your analytical and creative skills?

If so, LV Collective might be the perfect fit for you.

LV Collective, an Austin-based student-housing and multifamily developer, is seeking a smart, friendly and management savvy Corporate Office Coordinator to join our team. This position will support the human resources team in ensuring smooth day-to-day office operations and initiatives.

Essentially, the perfect fit for this job would be as follows:

• You have a proven process for staying efficient and organized.

• You enjoy multitasking and have a keen eye for detail.

• You’re the planner of the friend group.
• If you got to meet Marie Kondo, Clea Shearer or Joanna Teplin, you just might faint.
• You’re a self-starter who loves taking initiative.
...

Join a team that makes a difference in the US foster care system!

NAA is seeking a Full-Time Office Coordinator to join its team on site in Linthicum, MD!

Overview:

The Office Coordinator role provides administrative and operational support to the National Adoption Association (NAA) operations team as it delivers its national programs, including AdoptUSKids. The Office Coordinator must feel passionate about, and committed to, serving the children, youth, families, and jurisdictions served by NAA. The Office Coordinator will support the organization through a variety of services such as reception, administrative support and office coordination.

Because all children need families, the National Adoption Association (NAA) serves its members by stimulating innovative solutions, eliminating barriers, advocating, educating, and sharing excellent practice. Our central goal is to assist and encourage our members nationwide as they...

We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

• Handle general administrative duties
• Be a liaison between employees and human resources
• Oversee and submit all required documentation for new hires at each location
• Print timesheets, making sure they have been signed and summited
• Follow all procedures on submitting injury reports; documenting and sending in required information to insurance
• Perform all aspects of bookkeeping and update the accounting system
• Handle all aspects of cash handling
• Update petty...

🚀 Who We Are

At Lovingly, we're redefining the gifting experience by combining AI-driven technology with deep human connection. We support over 1,500 independent florists, ensuring every gift is meaningful, personal, and effortlessly delivered. Our AI-first mindset extends beyond our products—it's embedded in how we nurture our team and create exceptional workplace experiences.

We embrace a hybrid work model, blending remote flexibility with in-person collaboration, fostering a high-performance, innovation-centric culture where every team member can thrive.

🤖 AI-First Thinking at Lovingly

We believe AI is not just a tool—it's a strategic partner that enhances our people operations and workplace efficiency. As our People Ops & Office Coordinator, you won't just manage processes—you'll reimagine how AI can transform our employee experience and operational workflows.

You will:

✅ Leverage AI-powered automation to streamline HR processes...

OPPORTUNITY

As a Fengate ambassador, the Office Coordinator will be a key player in the day-to-day office coordination and elevate the level of executive support as a trusted advisor and confidante. The successful candidate must have a genuine interest in understanding Fengate’s business as they will be key to its continued success and growth. They must have experience in a fast-paced, dynamic environment where a high degree of professionalism, confidentiality, and flexibility are required. The individual will be a proactive performer that demonstrates excellent initiative and judgment. The ideal candidate will be responsible for managing the front desk as the first point of contact for all guests and employees, provide administrative support to our executives, will be professional, punctual, a quick learner with a best-in-class customer service attitude, and a high sense of ownership in their work. This position reports to the Director, Internal Operations.

KEY...

Treatment Coordinator- Join our thriving team at Meadowbrook Dental Care! We are looking for a dedicated and passionate individual to fill this role, where you will play a crucial part in both administrative functions and patient care. Our practice has built a solid reputation in the Nassau County area, thanks to our commitment to providing top-notch dental services and exceptional patient experiences.

In this role, you'll be responsible for managing patient appointments, greeting clients and handling Front Desk tasks, If you thrive in a fast-paced environment and have excellent communication skills, we want to hear from you!

We pride ourselves on our modern facility equipped with the latest technology, and we believe in fostering a supportive and collaborative workplace culture that values professional growth.

Requirements

• Previous experience in a dental office preferred but not mandatory.
• Strong...

We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

• Handle general administrative duties
• Be a liaison between employees and human resources
• Oversee and submit all required documentation for new hires at each location
• Print timesheets, making sure they have been signed and summited
• Follow all procedures on submitting injury reports; documenting and sending in required information to insurance
• Perform all aspects of bookkeeping and update the accounting system
• Handle all aspects of cash handling
• Update petty...

We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

• Handle general administrative duties
• Be a liaison between employees and human resources
• Oversee and submit all required documentation for new hires at each location
• Print timesheets, making sure they have been signed and summited
• Follow all procedures on submitting injury reports; documenting and sending in required information to insurance
• Perform all aspects of bookkeeping and update the accounting system
• Handle all aspects of cash handling
• Update petty...

We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

• Handle general administrative duties
• Be a liaison between employees and human resources
• Oversee and submit all required documentation for new hires at each location
• Print timesheets, making sure they have been signed and summited
• Follow all procedures on submitting injury reports; documenting and sending in required information to insurance
• Perform all aspects of bookkeeping and update the accounting system
• Handle all aspects of cash handling
• Update petty...

We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

• Handle general administrative duties
• Be a liaison between employees and human resources
• Oversee and submit all required documentation for new hires at each location
• Print timesheets, making sure they have been signed and summited
• Follow all procedures on submitting injury reports; documenting and sending in required information to insurance
• Perform all aspects of bookkeeping and update the accounting system
• Handle all aspects of cash handling
• Update petty...

We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

• Handle general administrative duties
• Be a liaison between employees and human resources
• Oversee and submit all required documentation for new hires at each location
• Print timesheets, making sure they have been signed and summited
• Follow all procedures on submitting injury reports; documenting and sending in required information to insurance
• Perform all aspects of bookkeeping and update the accounting system
• Handle all aspects of cash handling
• Update petty...

Coral Gables based top producer real estate agent with established reputation is looking for an Assistant to join his team. Some of the responsibilities include, but are not limited to:

• Managing calendar and appointments (both personal and business)
• Manage the process of listings from start to finish
• Responsible for answering and returning all calls 
• Must be extremely organized and structured with ability to multitask within a fast-paced environment
• Responsible for managing emails, text and client communication.
• General Marketing Background

• Work alongside other team members (marketing coordinator, transactions manager and subagents); must be able to interact well within a closely-knit team (particularly to coordinate appointments & multiple tasks)
• Assist with all administrative projects and research.
• Collecting and analyzing...

Position: Front Office Coordinator / Front Desk (Cardiology)

Location: Scottsdale, AZ

Schedule: Full-Time

Travel: Yes

Compensation: $18 - $21 / hr (between 2 Scottsdale clinics)

Benefits: Med/Dent/Vis, PTO/Sick, 401k

Job Summary:

The Front Office Coordinator for Cardiology in Scottsdale, AZ is responsible for coordinating patient care and ensuring smooth operations of the cardiology clinic. This pivotal role bridges the communication gap among staff, providers, and patients, thereby promoting high-quality, patient-centered care. 

Duties and Responsibilities:

1. Patient Management: Greet patients upon their arrival, verify their personal information and insurance details, schedule appointments, and manage patient flow.

2. Administrative Duties: File patient records and manage office documentation to keep all patient's files up-to-date and...

Overview:

As an office coordinator, you’ll play a crucial role in the day-to-day operations of two vibrant, neighborhood-centric properties. In this role, you will contribute to the growth and success of Eden’s Plaza and Plaza del Lago by working closely with the General Manager and maintenance teams to ensure seamless operations.

What’s exciting about this position? You’ll be at the forefront of creating a welcoming environment for tenants, vendors, and community partners. As the first point of contact, your excellent customer service and problem-solving skills will directly contribute to the satisfaction of everyone involved with the properties. No two days are the same—whether you're managing contractor schedules, addressing tenant inquiries, or collaborating on community-focused projects, you'll see firsthand how your efforts help these properties flourish.

In addition to providing essential administrative support, you'll have the rewarding...