Executive Assistant & Office Manager

About Riot Hospitality Group

Headquartered in Scottsdale, Arizona, Riot Hospitality Group is a premier, national hospitality management company dedicated to evolving the typical restaurant landscape into one that provides unique and meaningful experiences for each and every guest.

Here at RHG, we are passionately focused on transforming restaurant and nightlife hospitality. We have transformed the industry's landscape through pushing the envelope of the typical hospitality experience, while maintaining exceptional customer service. The brands under management include Dierks Bentley's Whiskey Row, El Hefe, Farm & Craft, Hand Cut, Riot House, CAKE, Cottontail Lounge / Living Room / WET Deck, Maya Dayclub / Clubhouse, The District, and SEVEN.

Our mission is simple: To make every single hospitality experience better than the last. We pride ourselves on doing this through leading by example, and our passion for excellence is derived from a lifetime dedication to learning and a commitment to true hospitality.

Riot Hospitality Group is currently looking for our next great Executive Assistant & Office Manager to join our team!

We're searching for a candidate who can: 

• Provide administrative support to executive management, including scheduling meetings, managing calendars, and coordinating travel arrangements to ensure efficient use of executive’s time.
• Act as a liaison between the Chief Operating Officer and internal / external stakeholders.
• Handle incoming and outgoing communications, draft emails, and prepare reports or presentations as needed.
• Organize and coordinate meetings, including preparing agendas, taking notes, and following up on action items to ensure that meetings are productive and efficient.
• Assist in managing special projects or initiatives on behalf of the Chief Operating Officer, coordinating tasks, tracking progress, and ensuring deadlines are met.
• Maintain confidential information with utmost discretion; ensure files and documents are organized and easily accessible when needed.
• Oversee the smooth functioning of the corporate office, ensuring it is well-maintained and organized.
• Develop and implement efficient office policies and procedures to enhance productivity.
• Manage office supplies, equipment, and facilities, coordinating and/or performing maintenance, cleaning, and repairs as necessary.
• Manage office-related expenses to ensure adherence to financial guidelines.
• Submit invoices and receipts for payment and reimbursement.
• Receive and sort incoming mail and deliveries; manage outgoing mail.
• Collaborate with HR in recruitment processes, onboarding, and offboarding activities.
• Ensure compliance with health and safety regulations, taking appropriate measures to maintain a safe work environment.
• Assist with planning and organizing corporate events, meetings, and conferences, including arranging logistics, catering, and necessary equipment for successful execution.
• Other duties as assigned.

Requirements

• Proven experience as an executive assistant and/or office manager (or similar administrative role); experience in hospitality is a plus!
• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent communication and interpersonal abilities.
• Strong proficiency in Microsoft Office and Google Suite (Word, Excel, PowerPoint, Gmail, Google Drive).
• Discretion and trustworthiness to handle confidential information.
• Excellent attention to detail.

Benefits

• Fun work environment in a sweet location with an amazing and collaborative team!
• Access to medical, dental, vision, life insurance, short-term & long-term disability, voluntary benefits, and employee assistance program, and pet insurance
• Paid time off including vacation, sick leave, and company holidays
• Employee discounts at our many venues
• Exclusive access to events, shows, and other happening