Personal & Administrative Assistant

Blackstone’s personal/administrative assistant to the president is responsible for assisting the president in all things relating to administration, client relations, scheduling, errands and personal tasks. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, flexible and dynamic environment. 

• Assists the president in various aspects of daily operations of his two companies
• Assists the president in personal scheduling, reporting and errands
• Manages and prioritizes email correspondence and communications on behalf of the president
• Manages agreements and documents
• Plan and organize office and client meetings. Prepares and maintains detailed agendas and minutes for meetings
• Collaborates with team members on specific needs pertaining to the president for each client and company projects
• Assists on phone with follow up calls and verification with agreements and scheduling
• Acts as a liaison between the president and clients, staff, and vendors
• Responsible for daily office needs
• Provides administrative support for special projects and events
• Handles confidential information with discretion and professionalism
• Helps oversee the maintenance, cleaning and organization of the office and workspace
• Other duties as assigned by the president

Requirements

• Extreme attention to detail
• Flexible hours - ability to work ability to work past 5pm or weekends on occasion
• Exceptional people and phone skills focused on relationships, communication, follow-up and collaboration
• A 2-year degree or experience in marketing, communication, yachting, advertising or related field
• Transportation, computer and typing skills a must
• Self-starter with a strong desire to learn and grow
• Proficient with Google Drive, Google Docs, Google Sheets, Excel, Word and asset management
• Experience running a project management system and CRM
• Good understanding of office management
• Ability to handle multiple priorities, strong organizational skills, and attention to detail

Benefits

Competitive salary, benefits, company perks and more.