Administrative Assistant

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

As a receptionist, you will be the first point of contact for FH Paschen. Duties include offering administrative support across the organization. Ultimately, the Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Assigned Responsibilities:

• Process vendor accounts payable vouchers for payment
• Sort, distribute, and process daily mail as required.
• Maintain electronic filing system.
• Order and maintain supplies.
• General office support such as data entry, copying, etc.
• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen, and forward incoming phone calls
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor guest entrance, lock doors at closing, etc.)
• Perform other duties as assigned.
• Ability to work 730am-430pm with a 1-hour lunch break.

Requirements

Education and Training

• H.S. Diploma and minimum 2 years of proven work experience as a Receptionist, Front Office Representative, or similar role

• Must be the personable outgoing greeter with a professional demeanor for F.H. Paschen
• Proficiency in Microsoft Office Suite
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service forward attitude.

 Work Environment:

• Work is performed in the office or in the field. Noise levels vary.

Physical Demands:

• Involves sitting, walking, stooping, bending, reaching, and lifting. Can involve heavy lifting and/or moving. 

F.H. Paschen is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.

Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance