Office Assistant - Grand Rapids

Anna's House is seeking a dedicated and dynamic Office Assistant to join our growing team. This role is perfect for someone who is passionate about supporting the administrative needs of others, and is eager to work in a fast-paced environment where no two days are the same. As an Office Assistant, you will play a crucial role in supporting our marketing initiatives while also helping to manage various accounting functions. You will also assist in supporting the administrative needs of the entire Support Center team which includes Marketing , Finance, HR, and Operations. This position offers an excellent opportunity to learn from experienced professionals in the field and to contribute to the overall success of Anna's House. If you are detail-oriented, organized, and enjoy working collaboratively in a team setting, we encourage you to apply. Your role will be vital in bridging the administrative gaps, and we are looking for someone who is proactive and ready to take on a variety of tasks that will help Anna's House achieve our business goals and serve our guests effectively.

Responsibilities

• Assist the Support Center team with various administrative tasks
• Assist in the creation and implementation of marketing campaigns
• Assist the finance team with bookkeeping and other finance administrative tasks
• Welcome visitors to the office
• Answer and direct phone calls
• Keep an inventory of office supplies and ordering new materials as needed
• Organize and maintain various office files
• Handle incoming and outgoing mail and packages
• Manage confidential information with the utmost discretion and professionalism
• Ensuring the office runs smoothly
• Perform other related duties as assigned

Requirements

Education

• High school diploma required
• Associate’s degree in Business Administration, Management, Accounting, Marketing, or other related field is a plus

Experience

• At least one year of proven experience as an Office Assistant or related position required

Skills

• Strong understanding of marketing principles and accounting practices
• Proficient in Microsoft Office Suite, especially Word, Excel, and PowerPoint

• Excellent verbal and written communication skills

• Excellent analytical and problem-solving skills
• Strong organizational skills with attention to detail

• Excellent time management skills with a proven ability to meet deadlines  

• Ability to work both independently and collaboratively in a team environment

• Ability to prioritize tasks and to delegate them when appropriate

• Ability to act with integrity, professionalism, and confidentiality  

Work Environment

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift at least 25 pounds at times

Benefits

• Thirty hours per week at $20-$25 per hour
• Flexible schedule
• Excellent working hours
• No night shifts
• Full-time positions eligible for health, dental, vision, and life insurance
• Future growth opportunities