Administrative Receptionist - Human Resources

The Administrative Receptionist is the gatekeeper for GSM business and operations.  This team member will receive and direct callers both in person, via phone and electronically, providing top notch navigation for business needs.  Gives administrative support to various business units to include Human Resources, Recruiting, Procurement and Operations for the important work we do.     

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

·         Receptionist and front desk security duties.

·         Greets and screens all visitors for safety and security purposes.

·         Answers inquiries from callers and visitors.

·         Collects and distributes mail and messages..

·         Reviews monthly billings from insurance providers for accuracy.

·          Completes reports for management as requested.

·         Facilitates company activities and communications. Coordinates acknowledgements of life events.

·         Maintains employee records and employee data.

·         Schedules and communicates employment interviews.

·         Facilitates completion of applicant requirements.

·         Performs a variety of office duties as directed by supervisor, including duties for other departments.

·         Coordinates rosters and company activities assignments.

·         Demonstrates responsibility and accountability for creating a professional, safe, and clean environment evidenced by: being at work on time to perform assigned duties, following the policies of Granite State Manufacturing, always wearing safety glasses in designated areas, maintaining a neat and orderly work area, and following safety practices to prevent errors.

·         Demonstrates commitment to teamwork by establishing effective relationships and networks with both managers/directors and workers, and collaborating with them to accomplish shared purposes and goals.

·         Abides by GSM Code of Ethics and Business Conduct standards and strictly observes all U.S. and foreign laws and regulations.

Requirements

QUALIFICATIONS, SKILLS, AND ABILITIES

·         Two years of related experience and/or training.

·         Experience with HRIS, ERP and other menu driven systems.

·         Strong computer skills. Proficient in Word, Excel, Access, PowerPoint, email systems and scheduling.

·         Excellent verbal and written communication skills; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things. Has ability to communicate effectively.

·         Ability to read, analyze, and interpret general business periodicals, professional journals, procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

·         Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources