Accounting Administrator

Maumee Supply is a family-owned plumbing, heating, and industrial distributor that is known for its bottom to top knowledge and service in the industry. We pride ourselves on being Complete, Correct, On-Time, and Knowledgeable.

We are actively hiring for an Accounting Administrator position to join our team. The Office Accounting Administrator requires a detail-oriented individual with strong organizational and analytical skills, as well as a deep understanding of accounting principles.  The Accounting Administrator is responsible for managing various aspects of the company’s financial activities with a primary focus on financials, accounts payable, accounts receivable, bookkeeping, and overall cash flow management. Ideal candidates will demonstrate a proven track record of dedication and commitment with long-term contributions to previous organizations.

 Key Responsibilities:

1.    Accounts Payable:

•       Process payables for operational expenses

•       Oversee the posting processes for invoicing for merchandised inventory.

•       Oversee the accounts payable process, ensuring accurate and timely processing of invoices and payments, including supervision of A/P team members.

•       Reconcile vendor statements and resolve any discrepancies.

•       Maintain relationships with suppliers and negotiate favorable payment terms when necessary.

2.    Accounts Receivable:

•       Post and reconcile daily cash received.

•       Manage the invoicing process and ensure timely collection of receivables.

•       Monitor customer accounts, follow up on overdue payments, and implement collection strategies when needed.

•       Collaborate with sales to address customer billing inquiries.

•       Maintain accurate Tax-Exempt customer records

3.    Cash Flow Management:

•       Develop and implement cash flow forecasting models to optimize liquidity.

•       Monitor daily cash balances and make recommendations for cash management strategies.

•       Work closely with financial institutions to manage banking relationships.

4.    Oversee payroll:

•       Responsible for compiling timesheets & PTO and submitting payroll via outside service.

5.    Compliance and Reporting:

•       Maintain accurate GL accounts through postings and daily balancing key accounts.

•       Ensure compliance with accounting standards, company policies, and relevant regulations.

•       Prepare and file required financial reports and tax documents in a timely manner.

•       Assist with internal and external audits as needed, and interface with outside auditors.

6.    Process Improvement:

•       Maintain accounting and accounting control procedures.

•       Identify opportunities for process improvements within the accounting and financial functions.

•       Implement best practices to streamline workflows and enhance efficiency.

•       Analyze and recommend

7.    Financial Management:

•       Using our ERP System (Epicor Eclipse): Prepare and analyze financial information, including income statements, balance sheets, cash flow statements, and other reports as required.

•       Monitor and report on key financial metrics to provide insights into the company's financial performance.

•       Collaborate with leadership team to develop and manage annual budgets and forecasts, including strategic plan and rolling 3- or 5-years plans.

•       Working with CPA on LIFO calculations

•       Evaluating inventory levels and other appropriate analytics pertaining to inventory levels

•       Analyze short-term and long-term cash requirements and manage cash flows to optimize bank balances while limiting interest-incurred financing.

Qualifications:

•     Bookkeeping, General Ledger Postings, and Accounting Principles

•     Track record of dedication and commitment - minimal turnover

•     Strict confidentiality

•     Ability to prioritize time sensitive tasks

•     Excellent communication skills and the ability to collaborate with cross-functional teams

•     Detail-oriented with a high degree of accuracy and integrity

Supervisor: Doug Williams – President

Salary: $55,000 to $65,000

The Office Accounting Administrator plays a critical role in maintaining the financial health of the company and ensuring that financial processes are efficient, accurate, and in compliance with relevant standards and regulations. 

Requirements

• Bachelor's degree in accounting or related field
• Minimum of 5 years of experience in accounting or finance
• Strong knowledge of accounting principles and practices
• Operates with integrity and confidentiality
• Proficient in using accounting software and Microsoft Excel
• Excellent organizational and time management skills
• Attention to detail and accuracy
• Ability to work independently and meet deadlines
• Good communication and interpersonal skills
• Experience with financial reporting and analysis is a plus
• Knowledge in Solar Eclipse ERP System (preferred not required)
• Knowledge of tax regulations and compliance is a plus

Benefits

Maumee Supply is 3rd generation locally owned plumbing and heating supplier, serving residential, commercial, and industrial customers in Northwest, OH; Southeast, MI; and Western IN. We've been in business since 1953 and are celebrating 70 years is business this year! Much of our team has been with us for decades - we treat our employees like family!

Our benefits package includes:

• Health insurance
• 401(k) with Company Match
• Health Savings Account
• Supplemental Insurance
• Company Paid Short-Term Disability insurance
• Company Paid Life insurance
• Paid time off
• Paid Holidays
• Employee discounts