Operations Coordinator

About Rewiring America

Rewiring America is the leading electrification nonprofit, focused on electrifying our homes, businesses, and communities. We develop accessible, actionable data and tools, and build coalitions and partnerships to make going electric easier for households and communities. Rewiring America helps Americans save money, tackle nationwide emissions goals, improve health, and build the next generation of the clean energy workforce. We believe in an abundant, flourishing, climate-safe future, and know that, together, we can realize one.

Position Summary

We are growing our team and seeking a proactive and detail-oriented Operations Coordinator to join our Operations team. This position reports to the Operations Manager.

In this position, the Operations Coordinator is principally responsible for managing the day-to-day aspects of our team’s operations processes.

The Operations Coordinator plays a pivotal role in process creation and documentation, equipment ordering for new hires, and frontline support for fellow team members. The Operations Coordinator also provides support to the Finance, Contracts & Procurement, and People & Culture teams on cross team processes. This role also partners closely with the Senior Director of IT to manage day-to-day admin tasks in our SaaS platforms.

What You’ll Do

As our Operations Coordinator you will: 

Be part of a team of operational excellence

• Service-Oriented Mindset: Address staff and vendor needs on the operations and process fronts.
• Solution-Oriented Approach: Collaborate with the Operations Manager to find answers to scenarios that fall outside the realm of the usual processes.
• Learning-Oriented Attitude: Assist in making sure staff understand key operational processes and what to expect.

Drive day-to-day operational needs

• Order and track tech packages for new staff 
• Partner with the People & Culture team to onboard new team members 
• Assist with reconciling departmental receipts in expense management platform
• Respond to team member questions and requests for the ops team
• Document new and evolving processes for the team
• Help onboard individuals to new software platforms 
• Design ways to automate processes to make them faster and more efficient

Requirements

Who You Are

The incoming Operations Coordinator will be driven by a commitment to Rewiring America’s values, vision, and mission. Through their track record as a process expert and relationship builder, the successful candidate embraces the idea that we can do big things, and demonstrates humility, curiosity, and a learner’s mindset. They recognize that the stakes of what we are trying to accomplish depend on a passionate, high-functioning, and reliable team. 

You will join an organization that operates with a sense of urgency and a track record of success across the fields of science, technology, business, policy, and politics. As our Operations Coordinator, you must have a zeal for working in the process world, a knack for getting all the details right, and above all: enjoy working with staff across the organization on all their operational needs.

The successful candidate demonstrates enthusiasm for making electrification easy, and models excellence and integrity in all they do. The selected candidate will also possess the following Core and Preferred qualifications and characteristics:

Core qualifications: 

• Strong commitment to the mission, policies and goals of Rewiring America.
• Two or more years of experience as an operations coordinator, project manager/coordinator, admin assistant, or similar role.
• Collaborative and low ego work style, with the ability to quickly build positive relationships with colleagues.
• A zen mindset, being comfortable with there always being more operations requests to come that will need processing. 
• Excellent time management, prioritization skills, and experience managing multiple projects at the same time with a high attention to detail
• Familiarity with financial aspects of Operations, including but not limited to invoicing and expenses.
• Experience with process design, documentation, and rollout
• Facility with technology to support remote team work.
• Excellent references demonstrating a strong track record in inter-team collaboration, creative thinking, and getting stuff done.

Preferred qualifications:

• Familiarity with financial and payroll systems like Bill.com and Rippling.
• Familiarity with work systems like Google ecosystem, Asana, Notion, Adobe, and Dropbox.
• Content knowledge in climate, renewable energy, and/or building electrification.

Benefits

Commitment to Racial Equity, Diversity and Inclusion

Rewiring America values diversity in all its forms and is committed to inclusive and transparent recruitment, hiring and promotion processes. Candidates of diverse backgrounds and lived experience are strongly encouraged to apply.

Hiring Statement

Rewiring America, Inc. is a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Rewiring America is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status and all other classifications protected by law in the locality and/or state in which you are working. 

Compensation and Benefits

The salary range for this position is $65,000 - $90,000 USD, commensurate with qualifications and experience.

Rewiring America is proud to offer a comprehensive benefits package that includes:

• 100% employer-paid health, dental, and vision insurance for employees (and their families). 
• 100% employer-paid short term and long term disability insurance and life insurance policies.
• Employees automatically receive a 6% safe-harbor employer contribution to their 401k retirement plan, regardless of their own contributions. 
• Employees are also eligible for pre-tax transportation benefits. 
• Full Time Employees will receive 160 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 24 hours of volunteer leave annually. 
• Employees will also receive 11 paid holidays throughout the calendar year (13 days during Presidential and Congressional elections). 
• We have an office closure between Christmas and New Year. 
• Regular, full-time employees and part-time employees are eligible to take up to sixteen weeks of parental leave, in all cases related to birth, adoption, or foster care starting from the first day of employment. 
• We offer access to professional development resources including up to $2000 per calendar year to use towards your growth and development.

Application Procedure 

To apply or nominate a candidate, please submit an application and resume via the Rewiring America page at Workable.This position is open until filled, and we are moving quickly to fill this position -- apply as soon as possible. Candidate review and phone screens begin immediately and will be conducted throughout the search period.

E-Verify 

Rewiring America, Inc.  participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.