Executive Assistant

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Executive Assistant

CCRES, Educational & Behavioral Health Services

West Chester, N/A

Make a difference every day by joining CCRES as an Executive Assistant through our partnership with Young Men & Women in Charge Foundation!

SUMMARY:

The hourly pay rate is $23.08 per hour
Location: YMWIC Foundation, Inc in West Chester, PA
Hours: Monday - Friday, 8 hours per day

PRIMARY RESPONSIBILITIES:

Manage executive’s calendar, travel arrangements, and other administrative tasks.
Coordinate meetings with executive team members and arrange travel and accommodations for them as needed.
Organize and maintain executive’s office supplies inventory.
Coordinate executive’s personal appointments including travel arrangements, event scheduling, etc.
Coordinate executive’s personal shopping needs including ordering of travel materials such as food, beverages, etc.
Coordinate executive’s social media marketing campaigns including content...

Full-time

Executive Assistant

ACHIEVEability

Philadelphia, pennsylvania

Position Summary

The Executive Assistant (EA) is a key member of the ACHIEVEability team, directly supporting the Executive Director (ED) and leadership team to ensure the efficient operation of the organization. This role involves advanced administrative and organizational tasks, acting as a liaison with vendors and stakeholders, and supporting the mission to foster equitable growth in West Philadelphia. The EA must possess strong initiative, adaptability, and the ability to manage multiple responsibilities with exceptional attention to detail.

Requirements

Essential Duties & Responsibilities

Executive Director Support

Serve as the primary point of contact for the ED, facilitating effective communication and operations.
Proactively manage the ED’s calendar, schedule, and travel arrangements while ensuring efficient time management.
Handle confidential...

Full-time

Executive Assistant

Farmacy Beauty

New York, new york

REPORTS TO: Chief Executive Officer

LOCATION: Farmacy/P&G Specialty Beauty Office in Flatiron/Chelsea, 130 Fifth Ave (18th & 5th)

WORK SCHEDULE: Hybrid, in-person 3day/week (usually Tue-Wed-Thu), with availability to flex additional days based on business needs

CLASSIFICATION: full-time, exempt

ESTIMATED SALARY RANGE: $85k - $95k (Manager range)

ABOUT US

Farmacy Beauty is a rapidly growing clean skincare company based in NYC and Mahwah, NJ. Our mission is to cultivate conscious beauty: good for your skin, better for the planet. Our formulas are rooted in quality, farm-sourced ingredients, and powered by potent actives for clinical results.

farmacybeauty.com | @farmacybeauty

ABOUT THE ROLE

We’re seeking an experienced Executive Assistant to support our growing brand by simplifying and...

Not Specified

Jr. Executive & Office Assistant

BPCM

Brooklyn Heights, new york

We are seeking a Junior Executive & Office Assistant to support two NY partners in managing daily tasks, communications, and scheduling. This role also involves assisting with office management, People Operations (HR and recruiting), and coordinating logistics for a key client. It’s an excellent opportunity for someone eager to contribute to the culture of a fast-paced, growing PR agency while gaining exposure to various aspects of business operations.

You will report to the People Operations Manager and the Senior Executive Assistant to the Partners.

Requirements

Key Responsibilities:

1. Executive Assistance:

Provide high-level administrative support to the two partners, including calendar management, scheduling meetings, and organizing travel arrangements.

Prepare documents, presentations, and other materials for meetings and client presentations.

Screen calls,...

Full-time

Full-time Executive Assistant (IC-AD)

Mom to Virtual Assistant

Jackson, mississippi

We are in the process of staffing an Executive Assistant for an insurance firm in Jackson, Mississippi. The client needs someone to handle the following responsibilities. If you are interested, please complete the application.

NEEDS

Must be located in Jackson, Mississippi metro area or willing to locate
Manage up
Plan, organize, and manage calendar (resolve overlapping commitments and protect time for priorities)
Arrange travel schedules and reservations
Manage underwriting and communication with clients
Platforms:

Microsoft
SharePoint
Zoom

Requirements

Experience as executive assistant / personal assistant (a plus)
Experience with insurance / finance (a plus)
Ability to manage up
Excellent organization skills - time management, prioritizing tasks, working...

Full-time

Executive Assistant

Adriana's Insurance

Irvine, california

Adriana's Insurance is seeking a dedicated and detail-oriented Executive Assistant to join our team. This role is essential in providing high-level administrative support to ensure the smooth operation of our executive office. As the Executive Assistant, you will be responsible for managing schedules, organizing meetings, handling correspondence, and coordinating various administrative tasks. Your ability to prioritize and manage multiple projects will be key in supporting our executives and contributing to the overall success of our organization.

Key Responsibilities:

Manage and maintain executives' schedules, including organizing meetings, appointments, and travel arrangements.
Prepare and coordinate documents, reports, and presentations to ensure informed decision-making.
Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and professionalism.
Assist in organizing...

Full-time

Senior Executive Assistant

Umbra

Santa Barbara, california

Umbra builds next-generation space systems that observe the Earth in unprecedented fidelity.

Our mission: Deliver global omniscience.

To stay ahead of climate change, geopolitical risk, and other major crises and issues, we need a global understanding of what is changing, where, and how fast. Umbra provides easy access to the highest quality commercial satellite data available, which is an indispensable tool for the growing number of organizations monitoring the Earth. We empower our customers to create solutions that inform, inspire, and address our planet’s most pressing needs. We’re helping to create a brand-new industry that has never meaningfully existed before.

We are seeking a talented and proactive Senior Executive Assistant to support our CEO. This pivotal role is essential for driving operational excellence and delivering top-tier administrative assistance aligned to our strategic goals. As the Senior Executive Assistant, you will tackle complex...

Full-time

Executive Assistant

Pinkston

Falls Church, virginia

Position Summary

The Executive Assistant primarily supports Pinkston’s CEO as well as three other senior executives by managing essential administrative and operational tasks to ensure efficiency and success in a fast-paced environment. This role requires a high level of professionalism, confidentiality, and organizational skills, as well as 3-5 years of relevant experience. Key responsibilities include managing the CEO’s schedule, handling email communications, coordinating meetings, overseeing projects, and liaising with internal teams and external clients.

This role is ideal for a highly organized, proactive professional looking to make a significant impact by supporting a dynamic leader. If you have strong experience in executive-level support and thrive in a collaborative environment, we encourage you to apply!

Position Details

Status: Non-Exempt
Location: In-Person, Falls Church, Virginia
Travel: 0% - 5%

Full-time

Executive Assistant

GRF CPAs & Advisors

Bethesda, maryland

Location: Bethesda, MD (in-office, hybrid, or remote available).

Salary range: $65k – $85k

GRF is seeking a highly organized and professional Executive Assistant to support our Managing Partner by assisting with their day-to-day tasks. This person will also play a key role in the success of the Firm by supporting the Operations Department Leaders.

Summary of Responsibilities:

As the Executive Assistant, you will act as the “right hand” to the Managing Partner and will proactively support their schedule and responsibilities.

Essential Functions/Responsibilities:

Provide full administrative support to Managing Partner; support other departments as needed.

Coordinate Managing Partner’s meetings via Teams and organize necessary meetings and company events.
Arrange Firm’s all staff meetings, partner meetings, and goal setting meetings.
Treat...

Full-time

Executive Assistant (OC25002)

TMEIC Corporation Americas

Houston, texas

Job # OC25002

Job Title: Executive Assistant

Office Location: Houston, TX

Business Function/Department: Administration

Sales Territory, if applicable N/A

General Role Description

Provide comprehensive executive level administrative services to the President and CEO, primarily, and other executives and internal and external key stakeholders, as needed, exemplifying the Company brand on behalf of the CEO.

Role Accountabilities

- Proactively manage the CEO’s calendar, scheduling meetings, appointments, and calls, ensuring accurate time allocation and conflict resolution

- Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as needed

- Prepare documents, presentations, agendas, reports, and communications for distribution internally and externally

- Evaluate incoming calls and other communications and inquiries;...

Full-time

Executive Assistant

Egon Zehnder

New York, new york

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

Part-time

Executive Assistant & Office Manager

Boomtown Growth, LLC

Minneapolis, minnesota

We are seeking a highly organized, proactive, and resourceful Executive Assistant and Office Manager to support our executive team. This role is pivotal in ensuring the smooth operation of day-to-day activities, providing executive support, and managing office operations. The ideal candidate is a self-starter with exceptional communication and organizational skills, capable of juggling multiple priorities with professionalism and discretion. This position will report directly to our co-founder.

Responsibilities

Executive Support

Manage and maintain calendars for Boomtown executive team, including scheduling meetings, appointments, and travel arrangements.
Coordinate and book travel for the executive team, including flights, accommodations, transportation, and itineraries.
Act as the primary point of contact for internal and external stakeholders on all matters related to the founders as directed.
Draft,...

Full-time

Executive Assistant

Law Offices of Samer Habbas Inc. PC

Irvine, california

The Law Offices of Samer Habbas & Associates, PC is seeking an highly-organized Executive Assistant to provide high-level, comprehensive support to the CEO . The ideal candidate will exhibit outstanding organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Manage calendars, scheduling meetings, appointments, and travel itineraries.
Prepare and organize materials for meetings and presentations.
Draft, format, and proofread correspondence, reports, and other documents.
Act as a liaison between executives and clients, vendors, and team members.
Handle confidential information with professionalism and discretion.
Assist with project management and tracking of key initiatives.
Provide general administrative support to the executive team as required.
Coordinate special projects and events as...

Contract

Double: Remote Executive Assistant (US-West Coast)

Zirtual

N/Acolorado

💼 About Double (Powered by Zirtual)

We believe having a great Executive Assistant shouldn't be a luxury for the lucky few. Our mission is to help leaders save at least 2 hours per day by matching them with an experienced remote Executive Assistant to fit their needs. We also create the best tools for clients and Executive Assistants to communicate and collaborate efficiently together.

Our marketplace of entrepreneurial, best-in-class Executive Assistants are productivity experts. They partner with leaders from various industries, using cutting-edge technology, developed with their direct input.

If you are a tech-savvy and proactive Executive Assistant, and our marketplace sounds like a place where you could thrive and do your best work, we’d love to hear from you. Let's build the future of delegation together!

✅ To learn more about Double please...

Full-time
Executive Assistant
Egon Zehnder
Washington, district of columbia
About Us
Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
The Opportunity
The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive...

Full-time
Executive Assistant
Egon Zehnder
Atlanta, georgia
About Us
Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
The Opportunity
The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive...

Full-time
Executive Administrative Assistant (New Jersey, USA)
Graphic Makers and Printers
Teaneck, new jersey
Position: Administrative Assistant
Location: On-site (Bergenfield, NJ) with potential for hybrid work in the future
Schedule: Monday – Friday, 9:00 AM – 6:00 PM EST (flexibility required)
Compensation: $20 - $25 per hour, based on experience
About Graphic Makers & Printers:
Graphic Makers & Printers is a leading design and printing company based in Bergenfield, New Jersey. We specialize in providing custom print solutions for a variety of industries, including logo design, business cards, brochures, signage, and restaurant menus.
Position Overview:
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team. In this role, you will support daily office operations, manage schedules, handle client communications, and assist in project management. This position is ideal for someone who thrives in a fast-paced...

Full-time
Assistant Account Executive, Beauty Media
BPCM
Brooklyn, new york
Assistant Account Executive, Beauty Media
BPCM is looking for talented candidates to join our growing NY Beauty team as an Assistant Account Executive, Beauty Media. The ideal candidate will have solid internship experience within an agency or in-house Beauty department, but we will consider other candidates with relevant experience.

Responsibilities will be (but are not limited to):

Media Relations
Manage core day-to-day media relations alongside the rest of the team
Assist in securing print, online and broadcast placements for clients as directed by senior team members
Start developing relationships with junior-level editors
Participate in strategic brainstorming sessions with the internal client team
Plan and actualize PR events alongside the team (Brand/Product Launches, Editor Meetings, Store...

Full-time
Executive Assistant
Student Senate for California Community Colleges
Sacramento, california
The Student Senate for California Community Colleges (SSCCC) is looking for an energetic, organized, creative, results-oriented professional to fill the position of Executive Assistant. The Executive Assistant should be able to constantly address requests from the Board and integrate this work into the Executive Director’s schedule. The Executive Assistant will perform day-to-day administrative tasks including but not limited to:

Prepare material for meetings, take minutes, and generate reports on projects.

Manage board reports, mass email updates, and support onsite board meetings.

Attend monthly Board of Director meetings and conferences with the Executive Director.

Assist with the preparation of the Board agenda and other meeting materials.

Track assignments, document, and follow up on key items.

Prepare invoices, credit card reconciliations for multiple accounts, and other fiscal documents.

Assist with...

Full-time
Executive Assistant- IN OFFICE
TORKLAW
Irvine, california
Please Note: This is a role for candidates local to Irvine, CA.
ALL APPLICANTS AND APPLICATIONS WILL REMAIN CONFIDENTIAL - APPLY WITH CONFIDENCE
At TorkLaw, we are dedicated to providing exceptional legal representation to individuals who have suffered injuries due to the negligence of others. Our team is composed of experienced and compassionate professionals who are committed to fighting for the rights and best interests of our clients. We are currently looking for an exceptional Executive Assistant to support our Chief Operating Officer (COO) in achieving the firm's operational goals.
The Executive Assistant to the COO is a pivotal role that ensures seamless coordination of daily administrative tasks, strategic projects, and internal and external communications. This position is key in optimizing the COO's time and facilitating the smooth operation of the firm.
Key Responsibilities:

...

Full-time
Executive Assistant
Command Holdings
Alexandria, virginia
WWC Global, an operating firm of Command Holdings, is seeking an Executive Assistant to serve on a potential contract supporting the Office of the Undersecretary of Defense for Research and Engineering (OUSD R&E).
Responsibilities may include, but are not limited to:

Providing strategic support of the day-to-day management of the office by integrating support activities and addressing and recording incoming requests and communications.

Managing and maintaining the complex calendars and schedules of OUSD(R&E) personnel, resolve conflicting priorities, orchestrate changes to the calendar.

Answering the telephone, taking messages and/or referring calls to other individuals, as appropriate within the OUSD(R&E) organization.

Serving as the interface with the public whenever there are inquiries concerning the office, including the greeting and escorting of high-level officials.

Coordinating office...

Full-time
Personal Executive Assistant
Sincere Corporation
Framingham, massachusetts
Sincere is looking for a seasoned Personal Executive Assistant to join our growing team. We need a multi-tasking, problem-solving, event-coordinating maestro who lives within 20 minutes of Framingham, MA. This full-time role will include a variable mix of Company responsibilities and personal tasks. The ideal candidate has 10+ years of experience supporting C-level executives, and is equally comfortable coordinating hotel arrangements for 50+ people as they are coordinating with a contractor or picking up last-minute groceries. As part of a two-person executive assistant team, this hire will also need to be skilled at delegation, prioritization, and working collaboratively.

In this role, you will:

Maximize C-Suite efficiency — off-load any and all possible errands, renewals, payments, and business/personal tasks so our leadership team has more time to focus on the business.

Remain in constant sync with calendars & schedules,...

Not Specified
Executive Assistant
Voyage Foods
Oakland, california
Who We Are
At Voyage Foods, our mission is to make delicious, sustainable, and accessible foods that are better for people and the planet. All of our products work together to support and sustain a food system designed for everyone, now and into the future. We're a team of food scientists, CPG experts, and professionals with a passion for making good food available for generations to come.
What do peanut butter, chocolate, and coffee have in common? They're some of our favorite foods but are often inaccessible and unsustainable. That's why we created our Nut-Free Spreads, Cocoa-Free Chocolate, and Bean-Free Coffee. From food allergies to climate change and unjust labor practices, the foods we love are in serious need of an upgrade. Our future-proofed foods are always top-9 allergen-free, vegan, gluten-free, non-GMO, affordable, and most importantly, utterly delicious.
How We Work
We’re a rapidly growing team of people...

Full-time
Assistant Account Executive - Travel, Wine, & Spirits
BPCM
Brooklyn, new york
BPCM is looking for a talented candidate to join our growing Travel, Wine and Spirits team as an Assistant Account Executive. We are looking for energetic, positive candidates with an understanding and passion for the luxury travel and spirits brands.
This is an entry level role where the candidate will have the opportunity to join a team of hardworking and fun individuals where they will begin to build a strong portfolio of media placements in top publications, connect with top-tier industry contacts, drive impactful media coverage through strategic and creative pitch angles, and support in the planning and implementation of VIP events. Additionally, candidates have the opportunity to work in a fun and fashion forward environment with high-end luxury clients.
Ideal candidates have internship or full-time experience working in a PR department and must have strong writing skills. Additionally, candidates must possess an understanding of the lifestyle and...

Full-time
Executive Assistant
Horizontal Digital
St. Louis Park - Hybrid, minnesota
At Horizontal Digital, we hold ourselves to one key belief: You’re only as good as your worst customer experience. This mantra is what drives our digital consultancy to think beyond the easy answers and instead create websites, apps, portals and other experiences that solve customer needs for Fortune 500 companies in intuitive and empathetic ways. And we make this lofty standard a reality by fusing strategy, data, design and technology together to arrive at solutions that set the bar higher for everyone.
We use these values to fuel superior results:
Lock arms
We forge relationships that make our impact 1,000x stronger. This means working across departments and engaging both our clients and our communities to deliver the greatest good.
Show hustle
We’re not ones to sit on our hands and wait. Instead, we anticipate opportunities, collectively roll up our...

Part-time
Executive Assistant Summer Internship (On-Site, New York)
SpreeAI Corporation
New York, new york
SpreeAI is a fast-growing, innovative AI technology company with a core focus on revolutionizing the ecommerce and fashion landscapes. We thrive in a dynamic, fast-paced environment where creativity meets technology. Our mission is to revolutionize the fashion industry by creating cutting-edge technology solutions that drive real impact. If you are passionate about technology, fashion, shaping the future, and have a knack for social media, your spot is here with us! We are proud to announce that the iconic Naomi Campbell has recently joined our board, marking a significant milestone in our journey.
We are seeking a driven individual with grit and knack for thriving in a fast-paced and dynamic environment who is passionate about fashion. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This is an exciting internship opportunity to gain hands-on experience, develop real-world skills in...

Full-time
Executive Assistant #1508
Keller Executive Search
Washington, district of columbia
A prestigious strategic consulting firm in Washington, DC is seeking an exceptional Executive Assistant to support their Chairman. This critical role requires an extraordinarily competent professional with extensive high-level executive support experience, preferably with exposure to legal, political, or corporate leadership environments.
Essential Responsibilities

Serve as the primary interface and gatekeeper for the Chairman, managing all communications and scheduling with precision and discretion while maintaining the highest level of confidentiality

Coordinate complex domestic and international travel arrangements for high-stakes business and strategic meetings, ensuring flawless execution of logistics

Manage comprehensive calendar logistics, including meeting preparation, coordination with internal and external stakeholders, and proactive scheduling management across multiple time zones

Handle sensitive correspondence and prepare...

Part-time
Reception/ Executive Assistant
SPACEWORX
Laurel, maryland
Spaceworx is seeking a highly organized and personable Receptionist/Executive Assistant to join our dynamic team. This position plays a critical role in ensuring the smooth operation of our office and providing exceptional support to our executives, sales account manager and production manager.
As a Receptionist/Executive Assistant, you will be the first point of contact for visitors and clients, and your professionalism and warm demeanor will create a welcoming atmosphere. You will also be responsible for managing office operations, scheduling meetings, handling correspondence, and supporting various administrative tasks.
Responsibilities

Greet and welcome visitors, clients, and employees with a positive and professional attitude

Answer and direct incoming calls to appropriate personnel

Assist with Sales Managers showroom demos and scheduling appointments

Organize meetings, prepare agendas, and take minutes as needed
...

Full-time
Executive Assistant
City Wide Facility Solutions
St. Petersburg, florida
We are seeking a highly organized and detail-oriented Executive Assistant to provide essential support to our executive team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth and efficient operation of day-to-day activities. The successful candidate will demonstrate strong communication skills, the ability to multitask, and a proactive approach to problem-solving. They should be comfortable working independently as well as in a team environment, and possess excellent time management and organizational skills.
Responsibilities

Answer calls and administrative questions.

Take customer service calls in the office.

Manage information and data entry into CRM.

Manage web page, reviews, and social media with local information.

Manage Neglected clients.

Track New Start and ensure all steps are completed 100% and the client is very satisfied by the 30-day...

Full-time
Executive Assistant
PLUS Communications
Arlington, virginia
Description
PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!
The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed.
This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners.
The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.
Responsibilities:

Manage complex calendars and schedules and coordinate all internal and...

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